Tag: photocopier

Is it time for a new Office Photocopier??

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Copiers go a long way toward making your office more productive, so if the copier is not working, that means office productivity can suffer as a result. In some cases, you may be able to just repair the copier and move on with it continuing to operate as normal. However, there are some circumstances in which the copier may be beyond repair, or in which it does not make sense to put the necessary amount of money into repairing the device.

Here are some of the signs that you might just be better off replacing the equipment than seeking copier repair.

 

It’s frequently breaking down: If your copier seems like it’s broken more often than not, then the problem is either that the person repairing the machine is incompetent or that the machine is simply past its useful life. The latter is much more likely to be the case, though it certainly can’t hurt to try another service company before investing in a brand-new machine.

 

It’s an old machine: Eventually all copiers will reach the end of their useful life. If the machine has been running for nearly a decade and just isn’t performing the way it used to or needs to for your operations, it’s probably about time for you to upgrade to a new machine. The money you’d spend on servicing the equipment will ultimately cost more than the machine is worth. Compare this to a situation in which you’re having problems with a copier that’s just a couple years old—it makes much more sense to pay for repairs in that scenario.

 

It’s wasting energy: Analyze how much energy your copier uses. In today’s world of energy-efficient appliances and cost cutting in terms of utilities, it makes sense to try to find a copier that does not take nearly as much energy to run. Keep in mind that your copier is going to be used over and over again throughout the course of the day. If it’s sucking up too much energy, that’s going to add up very quickly to a whole lot of wasted money. Therefore, you should replace your old machine with an energy-efficient one that can save you money in the long run.

 

It’s no longer operating well: Even if the copier is “working,”  you may want to replace it if the quality of the documents you print do not hold up to their previous standards. If you find yourself passing along blurry documents or documents that have not fully printed, that could make your business look unprofessional.

 

It’s capable of being hacked: If your copier simply does not have proper security measures for today’s environment, it is possible that cyber criminals could access your network and reach information stored in the copier, which could include some potentially sensitive information. It’s worth replacing an old copier with a copier that has higher levels of security.

 

 

 

Give us a call on 021 4277841 for more information on our RICOH photocopiers !!

 

Benefits of a RICOH Photocopier!!

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Unquestionable benefits

A good quality office photocopier is an invaluable investment, and with the right servicing, one that will last for many years.

The benefits it may bring include:

 

–        Fast copy speed. A standalone office copier will have a much higher ppm (pages per minute) rating than a multi-function photocopier, with high end models reaching over 90 pages per minute.

 

–        Low printing cost per page. The photocopy machine may be expensive in the first place, but per page, the cost of copying is very low, especially in the case of laser printers.

 

–        Durable. This type of office copier is designed to withstand very heavy use, making it the best choice for businesses that need daily copying.

 

–        Document finishing features, such as binding, sorting and stapling. These features are far less common and less durable in multi-function photocopiers.

 

–        Excellent functionality. Because standalone copiers are designed to do just that, copy, they are extremely fit for purpose. This means that they can cater for complex copy needs, such as duplex printing, different paper sizes, paper thicknesses and alignments.

 

–        Multitasking features. The best photocopy machines, connected to several workstations, can do multiple jobs at the same time for different users.

 

–        They’re easy to use and control with large, clear display panels.

 

–        No need to connect the photocopier to a desktop so that it can start making copies, although it can work as a printer or scanner should the need arise.

 

–        Inbuilt memory means that documents can be backed up for quick access and amendments.                                          

 

Give us a call on 021 4277841 for more information on our RICOH photocopiers !!

 

How to Take Care of Your Copier!!

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Your office copier is one of the most important tools in your company’s arsenal. When it is down, your work comes to a grinding halt.

Knowing how to properly care for your copier is one of the most important parts of running an efficient business.

Here are some tips from our experts at Ronnie Moore Ltd.

 

1. Shut it off

Shutting off your copier is the easiest copier maintenance tip to perform. Sometimes we overlook the simplest maintenance tasks.

You can prolong the life of your copy machine by shutting it off at night and on weekends. By flipping the off button, you will also save money on electric bills.

 

 

2. Warm it up

Your copier needs warm-up time before it is ready for its daily workout. If you turn off your copy machine for the weekend, when you turn it back on give it time to warm up. If it has been shut down, it probably will undergo a calibration exercise.

Remember, repeatedly hitting the “copy” button will not speed the process. Allow the calibration mode to finish its important work.

 

 

 

3. Clean the glass

Making your copier a clean machine is another simple copier maintenance chore. Do you have those annoying streaks on your copies? How about those vexing pinhead sized dots or gray blobs?

These unsightly marks can be avoided just by cleaning the glass on your copier. And don’t forget about the document feeder, which needs cleaning also. Today’s copiers often have one or two thin strips of glass on the feeder. You’ll need to wipe them clean occasionally to prevent marks on your copies.

You can clean your copier glass with a standard glass cleaner. However, NEVER spray the glass with the cleaning fluid because it could make its way into the machines operational electronics. Instead, spray a cloth with cleanser.

 

 

4. Use better paper

When you think of paper problems, you probably think of paper jams. First, let’s focus on a seldom thought-about paper problem: paper dust.

If you’re not a copier technician, you’re probably not aware that paper dust can build up inside your machine and cause image quality problems.

Recycled paper and lower quality paper gives off more dust. Although a lower paper price might be attractive, buying better quality paper could save you money in the long run.

 

 

 

 

5. Load paper correctly

There is not a copy machine on this planet which has not experienced a paper jam. Or a copier user who has not faced the frustrating task of trying to clear the jam. With a little patience, many paper jams are a preventable copier maintenance problem.

If you want to avoid jams, it is critical to load paper properly. Most people are in a rush and just shove paper into the tray without a lot of forethought.

Copier maintenance experts suggest that you initially take a half of a ream (package) of paper and place it into the tray.

Although the top sheets may seem properly arranged, the bottom sheets may have shifted to the side, which will cause a jam when the machine lifts the paper. So make sure the paper is in a tight stack and evenly aligned.

Another helpful copier maintenance hint is to fan the paper to make sure no sheets are stuck together. Sometimes glue from the packaging process causes the top sheets to stick together, which will cause a jam.

Two other issues discussed above – cleanliness and paper quality – also are relevant when it comes to paper jamming. Paper dust and dirty paper trays can cause jams. Do not overload the paper trays or a jam could occur.

Many copier paper trays are built to accommodate a package of paper (500 sheets).  This may not seem important, but it actually helps you avoid paper jams caused by overloaded trays.

 

 

 

6. Empty waste toner

Have you ever gotten that error code warning you that your waste toner reservoir is full (or near full)? Ignore that warning and your copier will eventually stop running. Did you know that toner replacement is a copier maintenance task you can do yourself?

You can order a waste toner bottle just as easy as ordering toner. All you need to do is switch out the bottles.

 

 

 

 

7. Know when to check with IT

If your printer slows down or stops completely and you receive an error code, you might need to call in a technician for copier maintenance or repair. However, you may be able to fix the problem faster by checking with your IT staff. The problem could be a network connection problem and not a mechanical malfunction.

Copier maintenance hint: if you can still make a copy, but you can’t complete a print job from your computer, it’s likely a network problem.

 

If you are looking for a professional team to service and maintain your copiers, contact Ronnie Moore Ltd on 021 4277841. We will provide you with prompt, reliable service to help keep your office running at its best.

 

 

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